Frequently Asked Questions

 

FAQs

An overview of some of our most frequently asked questions.

How do I confirm my wedding date will be available? 

Because we specialize in destination services, we can typically accommodate short notice events. However, if you have a specific date in mind, we highly recommend completing your reservation as soon as possible to ensure availability. Feel free to contact us if you have a tentative date and we can let you know our current availability.

What is the best time of year to come to Hawaii?

In our opinion, ANYTIME is an ideal time to have a wedding ceremony in paradise. The average temperature is 75 to 85 degrees, year round. The seasonal change is minimal, February and March have a greater possibility of rain.

What happens if it rains on our wedding day?

Weather forecasts typically call for rain on the islands throughout the year. This does not mean it will be raining at your location. The forecast is typically referencing the valley regions, and the chance of rain at beach venues is fairly low. In the unlikely event of rain, we do have alternative locations. In many cases, it will be raining at a location on the South Shore yet beautiful on the East Shore. If requested, and available, we can also make arrangements at indoor locations (additional fees will apply). If we see a storm is developing, we can also move the service to another day (subject to availability).

What is the best day of the week to plan my wedding?

Hawaii is a very active state, and the local community definitely takes advantage of the natural elements on weekends and holidays. If seclusion is important to you, we highly recommend choosing a weekday.

How long is the wedding?

That depends on the wedding package you choose. The ceremony itself is typically 15-20 minutes, and the remainder of the time is for photography purposes. If you have a musician, doves, your own personal vows, etc., it can last a bit longer. The time we allow for each package is as follows:

  • Gardenia Package - 1 hour
  • Maile Package - 1 hours
  • Lehua Package - 1.5 hours
  • Royal Ilima Package - 2 hours
  • Monarch Elite Package - 2.5 Hours
  • Kalani Ilima Package - 3-3.5 hours

What is the Hawaiian Lei Ceremony?

The lei ceremony is a time-honored Hawaiian blessing to present fresh flower leis to honor each other as a gesture of love, aloha, and respect. The true meaning of what a lei means is explained during the ceremony which adds a touch of Hawaiian tradition to the event. It is also a perfect way to show your appreciation to your family and friends.

What is the Sand Ceremony?

The unity sand ceremony is much like a unity candle lighting ceremony. You are each given a small satchel of sand from the beach of which you are married on. You then pour the two bags of sand into one, signifying the two of you becoming one. The minister will elaborate in greater detail of the significance during the event.

What is the Children's Ceremony?

The Children's Ceremony can be included for couples with children attending the ceremony. Shortly after you recite vows with each other, the children will be asked to come forward so you can recite vows with them as well. It's a great way to include the children in the celebration.

How do I book my wedding date with you?

To reserve your wedding date, start by filling out our online reservation form. A non-refundable deposit is required and will be deducted from the total cost of the wedding. This allows us to begin planning your wedding and secure the date and time. Upon completion, a confirmation email will be sent to you with next steps. A standard invoice will be sent to you within two business days. This will be edited if you make any customizations to your package through the information sheet.

What happens after we have reserved our wedding date?

Once we receive your reservation, you will receive a wedding confirmation email. In your confirmation, you will find a list of next steps. One of the most important is the link to your "Wedding Package Information Sheet." This sheet will allow you to customize the package based on your preferences. We request you return the completed information sheet at least one month prior to your event to ensure all requests can be accommodated.

How many days before our wedding would you recommend arriving in Hawaii?

We recommend at least two days prior to your ceremony. This is so you have enough time to get acclimated to the time change, check in with your wedding coordinator, and obtain your marriage license. Please keep in mind that arriving two days prior is not a requirement. Many couples arrive the day before and even the day of. In these cases, special arrangements will need to be made, and we are happy to accommodate.

Can we meet prior to the event?

Absolutely! We recommend all couples schedule a few minutes to speak with a wedding coordinator over the phone to review the details for the big day. But we can schedule an appointment at our Waikiki office instead. If timing does not permit an office visit, we request a phone consultation prior to your arrival to go over the final arrangements.

What do we wear?

The great part of a destination ceremony is it allows you to make the rules. There are no requirements on our end. It is not uncommon for the bride to be in a gown and the groom to be in a "Tommy Bahama" style shirt and shorts! Everything works. Just a little advice on the shoes: high heels on the beach can be a challenge. It's good to wear flats or bring a second pair to walk in. We have an entire blog post about what to wear for your Hawaii wedding to help you consider some options.

Is there a limit on how many guests we can bring?

We would never limit the number of guests you invite to your special day. We do, however, need to know how many people are attending to obtain the appropriate permit. If your guest count exceeds 30, it will limit your location options. In addition, if your guest count exceeds 40, you will be required to have an on-site coordinator. (This applies to all packages but the Kama’aina and Kalani Ilima Package. The Kama’aina package requires a coordinator for 30+ guests. The Kalani Ilima already includes the coordinator.) For couples with over 50 guests, please contact your wedding coordinator to discuss your options.

What is the permit?

The State of Hawaii requires a permit for all commercial activity at public beaches and parks. The cost is $50.00. We obtain the permit on your behalf.

Do you offer all-inclusive packages that include ceremony, flights, hotel, food, and drink?

Hawaii hotels do not offer all-inclusive packages that include food and drink, but with the many restaurants, cafes, and bars the islands have to offer, you’ll have many excellent options. Our wedding packages are designed to include everything you need for your ceremony, and we can assist you in your post-ceremony celebrations and help with planning your travel.

Do you have any special rates for hotels?

Yes, many of our couples take advantage of our partnership with the Outrigger Waikiki Beach and Outrigger Reef resorts. With our promotion code, you can get rooms below published rates. Please speak with your wedding coordinator for details.

Can the wedding packages be customized?

Absolutely! You are welcome to customize any of the packages to accommodate your requests.

How long will it take to get my photographs and video?

Our photographers and videographers do their best to get your images and video to you as soon as possible. Both are typically available within two weeks (often sooner). Once they are available, you will receive an email link to download the video and access your online image gallery.

What are the requirements to legally marry in Hawaii?

All that's required is a Hawaii marriage license. The majority of this process is done online; you simply pick up the license upon your arrival. After the event, we will file all legal documentation on your behalf. Typically, the only documentation required to obtain the license is a photo ID, such as a driver's license or passport. There are no citizenship or residency requirements; your marriage is legal throughout the world. Some countries do require an Apostille, and you can apply for this document when obtaining the license. Your wedding confirmation will provide all necessary information to obtain the license.

How long does it take to get a Marriage License?

You can apply and obtain a marriage license the same day. You can pre-apply for the license within one year of the wedding date. Once the license is physically obtained, it is good for 30 days.

When will I receive my Marriage Certificate?

The State of Hawaii will issue a temporary copy of the marriage license which can be downloaded online within a few days of the ceremony. You will then receive a certified copy of your marriage license by mail within 120 days of your wedding. If you need a certified hard copy of your marriage license sooner, you can go online to request the copy or contact the Department of Health (808-586-4544) for more information.

Can I provide my own vendors?

Yes, couples are welcome to provide their own Ministers, Photographers, Videographers, etc. However, if you provide your own Photographer or Videographer, you would be required to obtain your own permits. Wedding setups, such as chairs and arbors are only permitted by Weddings of Hawaii's design team.

Do I need a wedding rehearsal?

In many cases, a rehearsal is not necessary. We will go over the details of your service during your pre-wedding consultation scheduled via phone or in our Waikiki office upon your arrival. On-site rehearsals are available for an additional fee (Waikiki locations). Please contact a wedding coordinator for details.